General information about the SMC Travel Grants
The SMC Society awards Travel Grants for Students and Young Professionals who are in most need and lack of financial resources to attend. Successful Grant Recipients will receive a reimbursement ($500 of each) upon registering and presenting her/his paper at SMC 2023.
Assessment of the applications
The assessment of the applications to SMC 2023 Travel Grants and the selection of the Travel Grant Recipients will be done by a Board under the surveillance of the Vice-President for Membership and Student Activities. The Board members are selected by the Chair of Student Activities Subcommittee and Chair of Young Professional Subcommittee. According to IEEE and SMCS policies the Board treats all applications equally.
Duties of the Grant Recipients
The Recipients have to declare that they will attend the SMC 2023 (e.g. as a reply of the notification e-mail). In case of any changes regarding their participation (e.g. cancellation; fail to attend due to funding, visa, etc.) they have to indicate it to the Contact Persons.
If one of the Recipients cannot attend the conference, her/his Travel Grant will be assigned to the next best non-selected Applicants. The Recipients have to keep the invoices / vouchers / receipts regarding the travel (e.g. airplane voucher, gasoline receipt, bus receipt, etc.) and provide them during the reimbursement.
Deadline for the Application
Deadline for the Application is July 3, 2023. Only fully completed applications can be accepted.
Notifications of the Applicants
Notifications start after July 25, 2023. Due to the high number of applications the notifications of the Recipients and refused Applicants may take a few days.
The SMC Travel Grant
The SMC Travel Grant only covers international and non-local travelling fees up to $500. The SMC Travel Grant does not cover local (in-town) travelling expenses, registration fees, accommodation fees, or other expenses. The way of travelling (plane, car, train, etc.) is arbitrarily selected by the Recipients. The SMC Travel Grant is a Reimbursement type Grant. That means, each Recipient has to pay by her/his own travelling expenses to reach the town of the conference venue and the travelling costs can be reimbursed after the conference.